Waterways Management Company
Management Committee Meeting 115 in Community Meeting
Room
6.00 pm Thursday 10 July 2025
Present: Louise Robertson, Pat Strudwick, Raquel Stremme, Roni Hameiri, Aroul
Ramadass (Treasurer), David Morris (minutes), Nicholas Orme, Brian Shine (Acting
Chair), Kate Lack, Liz Cairncross
- Apologies for absence
Nazeem Daramshi, Liz Wheater, Ann Hall, Alex Mazurkiewicz (Firstport) - Minutes of WMC meeting 114 held on Thursday 8 May 2025
(circulated with the agenda) - Matters arising from the minutes
3.1.Replacing notice board. The committee also agreed to provide a letter to
support a planning application for two notice boards. – A director to take this
forward.
3.2.Digital Communications – Agree content of a letter to the residents
Action: Alex (FP) with a director.
3.3.Updating the Welcome to the Waterways leaflet. Pending final checks.
3.4.Contact with Waterside low carbon team. Pending.
3.5.Berkeley Homes re transfer of the land. BH has gone quiet. One of the
directors to follow up. - Sub Committee reports
4.1.Apartment Blocks Sub Committee
4.1.1. Lifts
4.1.1.1. Upgrades – no update/change
4.1.1.2. Lift maintenance contract. Action: FP + Hemsworth to find
alternatives. Concept will not be used beyond their existing
contract. Second Action: WMC to write to FP to state that we
wish to retain our independent lift consultants (no need to
mention Hemsworth), this avoids a move to Innovus. We further
will state that we do not wish to engage Concept for future
maintenance contracts.
4.1.1.3. Handling emergency situations. Action: Alex (FP)
4.1.2. Update on tenders for redecorations, Stone Meadow and EJW:
update from FP. External renders need to be fixed (awaiting
quotations), will do a Section 20. Then start Section 20 for external
decorations can take place. Can we do both Sections 20 together?
4.1.3. Marking of parking spaces: update from FP. AIFM and a local contractor
to quote for line marking (this month).
4.1.4. Unoccupied apartment in Complins Close: update from FP. No response
from solicitor. Try again.
4.1.5. Wooden floored balconies: 17 Clearwater Place.
4.1.5.1. Decking is being replaced by tenant.
4.1.5.2. Railings need to be repainted – not just in 17 Clearwater but also
nearby apartments (southeast 17 Clearwater). Action: Lucie (FP) to
arrange the section 20.
4.1.5.3. Roof leak is still present: Action: FP
4.1.6. Cracking external render: update from FP. See 4.1.2.
4.1.7. Cracking internal plasterwork. Action: FP to request quotes to make good
the wall in question.
4.1.8. Charging points for EVs. Evaluate two blocks owned by directors to study
how this would work. Action: Directors to investigate and share results
with previous research.
4.1.9. Leak in apartment block in Complins Close. Still present. Action: FP to
get this investigated.
4.2.Gardening Sub Committee
4.2.1. Resurfacing driveways and electric vehicle charging points: update from
FP. AIFM can come at the end of July. Airwaves came to do a quote, not
yet provided. Action: FP to follow up
4.2.1.1. Request to include other homes in tender process
4.2.1.2. Verify titles of car parking spaces: FP to update. Continues.
4.2.2. Rats: update. New contractor to be appointed. Monthly visit. Agreed. Put
this on the estate budget.
4.2.3. Trees
4.2.3.1. Tree pollarding works on western boundary – update and plans for
next work in about 3 years. Action: Put this on a calendar, e.g.
Google Calendar
4.2.3.2. Suggestion to replace four alders in Stone Meadow with Pyrus
Chanticleer next winter: update
4.2.3.3. Resident’s damaged Tulip tree – ?replace. Pending resident’s
discussion with James
4.2.3.4. Trees between fences of North Lark Hill: update from director
4.2.3.5. Fallen willow tree branch in lake – needs to be removed. Ask Tree
Officer for opinion (October)
4.2.3.6. Tree fallen into lake from Woodstock Road – the neighbour’s tree
but in our part of the lake. Pending decision.
4.2.3.7. C&R Trust to get tree survey on trees from Frenchay Road to the
balancing pond which are in considered a TPO Group Area
Woodland. TPO ref no.: 99/00021/WL – Action: Tree Office review
in Autumn. Action 2: Director to share correspondence with CRT.
4.2.3.8. EJW trees touching windows – Action: FP to instruct James to
take action right away. Cut back.
4.2.4. Silt removal 2025: FP to update. Schedule TBD.
4.3.Private houses Sub Committee
4.3.1. Garden railings – FP to update. AIFM will quote end July.
4.3.2. Proposal to erect a bike shed to replace a bin store: update. Nothing
more to be done.
4.3.3. EV charging 21 Complins Close – James suggested we request a
specification. They should ask their neighbours to contribute. James
prefers them not to break the paving. Include Directors as reference for
other blocks. Action: Director to write to owner, CC: Lucie (FP).
4.3.4. Parking on both sides of Frenchay Road. Recent road blockages. Can
we approach the council, councillor. A director met James Fry, councillor
to kick this off. - Finance
5.1.Budget for 2025-26. Approved.
5.2.Progress on Asset Plan. 6 more blocks to study. Pick up in September.
5.3.Section 22 requests. No action.
5.4.Update on bank account. Not received. Should be quarterly.
5.5.Schedule for paying this year’s service charges by direct debit. Action:
Lucie (FP) to clarify if this year the DD is 10 payments or 12.
5.6.Further explanation from FP on some items that the owners of private
houses have to pay, e.g., maintenance of car parks and electricity. - Feedback – remove this point
- Managing agent
7.1.Fire safety concerns – FP to report. Nothing to report.
7.2.New contact details – Gavin from FP to be invited.
7.3.Request meeting with Hemsworth. Action: Lucie (FP) to arrange.
7.4.List of approved contractors: done
7.5.Evaluate options for Company Secretary functions
7.5.1. Action: two directors to be added to Companies House website - WRACIC
8.1.Waterways World report from WMC directors
8.2.Community Room and Commercial Block - Any other business
9.1.Organisation of WMC, including needs of committee, chairing, and recruiting
new committee members
9.2.Investigate leak in Complins Close
9.3.Contact to obtain keys to communal door in Complins Close. On the way.
9.4.Bicycle theft: update. Action: Lucie (FP) has requested meeting.
9.5.State of bridge near 51 Stone Meadow: update from FP. Order sent to Gerry.
9.6.Lock broken in 95–113 Frenchay Road: update from FP (resolved).
9.7.Group email – Action: two directors to be added into google groups.
9.8.Date of AGM – 6 November. Action: Baptist Church Hall to be booked
9.9.56-90 EJW Pavers outside need attention. Action: Lucie
10.Private discussion
11.Dates of next meetings
11 September, 13 November 2025, at 6.00 p.m. in the Community Room